C8 Merging documents Word 2013 multi part

At a blank doc display the new address list dialog box and then display the customize address list dialog box

at the customize address list dialog box, delete the following fields: company name, country or region, work phone, email and then add a custom field named cell phone

Close the cusomizae address list box and then type the following info in the new address list dialog box at the first

record:

(Each wil be listed in the order below)

title:

First name:

Address line 1:

Address line 2:

City:

State:

Zip:

Home phone:

Cell Phone:

 

1st record:

Mr.

Tony

Benedetti

1315 Cordova Road

Apt 402

Santa Fe

NM

87505

(505)555-0489

(505)555-0551

 

2nd record:

Ms.

Tjeresa

Dusek

12044 Ridgeway Drive

(blank)

Santa Fe

NM

87504

(505)555-1120

(505)555-6890

 

3rd record:

Mrs.

Mary

Arguello

2554 Country Drive

#105

Santa Fe

NM

87504

(505)555-7663

.(505)555-5472

 

4th record:

Mr.

Preston

Miller

120 Second Street

(Blank)

Santa Fe

NM

87504

(505)555-3551

(505)555-9630

 

Save and name WL1-C8-A1-CCDS

 

PART 2:

 

Open CCVolunteeerLTr doc and then save it as WL1-C8-A2-CCMD

Select Wl1-C8-A1-CCDS that you just created as the data source file

Move the insertion pt to the beginning of the first paragraph of text in the body of the letter, insert the <<AddressBlock>> field, and then press enter twice

Insert the <<greeting Line?? field specifying a colon rather than a comma as the greeting line format and then press enter twice.

Move the insertion pt one space to the right of the period that ends the second paragraph of text in the body of the letter and then type the following textin inserting the <<title??, <<last_name>>,<<home_phone>>,<<cell_phone>> fields where indicated:

 

Currently, <<title>> <<Last_name>>, our records indicate your home telephone number is <<home_phone>> and your cell phone number is <<cell_phone>>. IF this information is not accurate , please contact our office with the correct numbers.

 

Merge the main doc with all records in the data source file.

Save the merged letters doc as WL1-C8-A2-CCletters

Save WL1-C8-A2-CCMD

 

Part 3:

 

Create a envelope main doc using the size 10 envelope size

Select Wl1-C8-A2-CCDS as the data source file

Insert the <<AddressBLock>> field in the appropraite location in the envelope document

Merge the envelope main doc with all records in the data source file.

Save the merge envelopes doc and name WL1-C8-A3-CCEnvs

 

Part 4:

Create a labels main doc using the Avery US Letter 5160 Easy Oeek address labels option

Select Wl1-C8-A1-CCDS as the data source file

Select the entire doc and then apply the no spacing style

Save the doc and name it WL1-C8-A4-CCLabels

 

Part 5:

 

Open WL1-C8-A2-CCMD doc

At the msg asking if you want to continue click yes

Save the main doc with save as and name WL1-C8-A5-CCMD

Eit the Wl1-c8-a1-ccds data source file by making the following changes:

 

CHange the address for Ms. Theresa Dusek from 12044 Rideway Drive to 1390 fourth ave

Delete the record for Mrs Mary Argulello

Insert a new record with the following:

Mr. Cesar Rivera

3201 East Third Stree

Sata Fe,NM 87505

Home phone: (505)555-6675

Cell phone (505)555-3528

 

At the main doc, edit the third sentence of the second paragraph so it reads (insert a fill in field fr the number of hrs shown in the sentece below):

 

According to our volunteer roster, you have signed up to volunteer for (number of hrs) during the summer session.

Merge the main doc with the data source file and type the following text for each record:

Record 1: four hrs a week

Reocrd 2: six hrs a week

Record 3: 12 hrs a week

Record 4: Four hrs a week

 

Save the merged doc and name it Wl1-C8-A5-CCtrs

Save WL1-C8-A5-CCMD