potential for constantly changing requirements.

At times it can be very difficult to manage stakeholder expectations. Your project sponsors will not always tell you exactly what they want which leads to the potential for constantly changing requirements. Great project managers learn to manage expectations and create a clear scope for each project. This entails clearly articulating exactly what work will be included in the deliverables for the project and what items will NOT be included. Keep in mind that making something “out of scope” does not mean it cannot be done. It simply means that either a new phase of the project must be established after the prior requirements have been completed OR the deliverables for the project must be renegotiated. This would require changes to resources, timelines, and budget. Complete the template below to communicate your project scope.

Project Title:
Date: Prepared by:
Project Justification:

.
Product Characteristics and Requirements (refer to the project scenario for ideas):
1.
2. 3. 4.
Summary of Project Deliverables

Project management-related deliverables (refer to the project scenario and the assignment deliverables to determine the deliverables for your project).
Examples: business case, team charter, scope statement, WBS, status reports, final project presentation, and any other documents required to manage the project.

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•
•
•
Product-related deliverables: research reports, design documents, software code, hardware, etc.
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•
• •
Identify the items that are in scope (the work you will do):

Identify the items that are out of scope (the work you will NOT do):

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